RequirementsEssential Duties and Responsibilities:
• Composes, types, and edits a variety of correspondence, reports, memoranda, etc.
• Draft pleadings, issue subpoenas and other material requiring judgment as to content, accuracy, and completeness.
• Prepares, processes, and proofreads legal documents.
• Mails, faxes, or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials.
• Maintains manual and electronic calendars.
• Makes travel arrangements.
• Maintains filing systems, control records and indexes using independent judgment.
• Receives and screens incoming mail. Makes proper calendar notations and obtain necessary information to assist attorney in his/her response to it.
• Receives and screens phone calls; records and delivers messages and provides callers with information as authorized by attorney.
• Prepares/edits client invoices and enters attorney’s timesheets.
• Schedules appointments, and performs other administrative and clerical duties.
• Review title commitments and surveys to identify restrictions or exceptions in land use associated with closing commercial transactions.
 Order surveys and research court and administrative agencies to determine status of property titles, liens, surveys, and mortgages, etc.
• Review legal descriptions for accuracy and compare against other real estate documents
• Prepare settlement statements and manage fund distributions
• Attend closings and assist with the execution of documents; record executed documents and prepare post-closing binders
• Coordinates and participates in document production.
• Prepares deposition summaries.
• Communicates with clients, court personnel, experts, attorneys and others via telephone, in person, and in writing, obtaining and giving information as directed.
• Performs other duties as assigned.
Education and Experience Requirements:
High School Graduate or GED equivalent.
At least three years of experience as a legal secretary.
Ability to communicate effectively both orally and in writing.
Ability to organize and multi-task effectively.